Entastack turns a hiring event in your HR system into working accounts, a personal onboarding plan and an assistant that answers questions from your own policies — while HR and managers see progress in one place.
Onboarding today spans HR, IT, finance and the hiring manager — coordinated by email and spreadsheets. Entastack connects the systems you already run and takes the manual steps out.
A signed event arrives from SuccessFactors the moment HR completes the hire. No re-typing.
Google Workspace account, onboarding meetings in their calendar, Slack access — each step retried and logged.
The hire gets a personal checklist, schedule and an assistant for every “how do I…?” question.
HR and managers see who is on track, who is stuck, and which questions your documents don't answer yet.
Each hire becomes a run with visible, individually retryable steps. Failures surface to HR with the reason — not to the new hire on their first morning.
New hires ask in their own words, in English or German. A router sends each question to a Finance, Tech & IT, HR or General agent that may only answer from that department's documents.
Define checklists and calendar events once per department. Each hire gets their own copy, dated from their start.
Upload PDFs and Word files. Personal data is detected before indexing; re-uploads replace old answers instantly.
Short checks tied to checklist items. Drafts generated from your documents; nothing goes live without HR approval.
Each manager sees their reports' progress, quiz results and stalled onboardings — never private conversations.
Points and badges for milestones. The cohort leaderboard is strictly opt-in.
Every AI call is logged with its token cost, so the bill is predictable and auditable.
Onboarding data is employee data. Entastack treats retention, deletion and transparency as product features, not paperwork.
Storage, compute and model inference in EU regions. Single-tenant deployment per customer.
Users log in with their company Google account. No passwords stored; role-based access on every request.
One-click export and two-step erasure — including chat history and search index — with an erasure receipt.
A daily job deletes data past its retention period. Policies configurable per customer.
Every admin, HR and system action recorded, append-only, with pseudonymisation on erasure.
Documents and questions are never used to train AI models. The assistant has no tools and no write access.
A separate, single-tenant environment per customer in Frankfurt, operated by Entastack. Live within a day of receiving system access.
For organisations that require data on their own infrastructure: the same product as a container bundle, with a support contract.
Sign in as HR, a manager, an administrator or a new hire at our fictional demo company.